Project Cost Summary
There is no reliable generic total or per-square-metre rate for your project. Build this summary from the documents, investigations, measured scope, current written proposals, contracts, and professional advice you actually hold.
| Category | Planning allowance | Written quote | Actual | Source / scope note |
|---|---|---|---|---|
| Property, due diligence and finance | $_______ | $_______ | $_______ | Confirm acquisition, lending, tax, holding, and advice costs |
| Design, consultants and investigations | $_______ | $_______ | $_______ | List each appointed service, deliverable, revision, and exclusion |
| Applications, approvals and authority charges | $_______ | $_______ | $_______ | Confirm current pathway, fee basis, levies, bonds, and conditions |
| Insurance and statutory schemes | $_______ | $_______ | $_______ | Use current written advice and policy documents |
| Demolition and site preparation | $_______ | $_______ | $_______ | Align hazardous materials, services, access, waste, monitoring, clearance, and handover |
| Earthworks, foundations and structure | $_______ | $_______ | $_______ | Use issued design, measured quantities, access, testing, inspections, and temporary works |
| External envelope | $_______ | $_______ | $_______ | Coordinate roof, walls, windows, doors, drainage, weatherproofing, access, and certification |
| Services | $_______ | $_______ | $_______ | Coordinate electrical, hydraulic, mechanical, communications, energy, utilities, testing, and certification |
| Internal linings, finishes and fixtures | $_______ | $_______ | $_______ | Record specifications, quantities, substrates, preparation, supply, installation, and protection |
| External works and landscaping | $_______ | $_______ | $_______ | Include approvals, drainage, driveways, paths, retaining, fencing, planting, and interfaces |
| Temporary works and site running costs | $_______ | $_______ | $_______ | Confirm facilities, fencing, power, water, waste, security, access, hire, and duration |
| Completion, defects and handover | $_______ | $_______ | $_______ | Include testing, rectification, cleaning, certificates, records, service approvals, and close-out |
| Project-specific contingency | $_______ | $_______ | $_______ | Record the basis and advice; do not copy a generic percentage |
Keep in mind: Do not compare this total directly with a builder's proposal unless the scope, supervision, overhead, risk allocation, warranties, programme, exclusions, tax, and responsibilities have been aligned.
1. Demolition and Site Preparation
Existing conditions and authority processes can materially change scope. Confirm what must be investigated before requesting like-for-like written proposals.
| Line item | Allowance | Quote | Actual | Question to resolve |
|---|---|---|---|---|
| Hazardous-material investigation | $_______ | $_______ | $_______ | Who is qualified, what is sampled, and what report or register is issued? |
| Service disconnection or protection | $_______ | $_______ | $_______ | What does each provider require, who applies, and what remains excluded? |
| Demolition and salvage | $_______ | $_______ | $_______ | What structures, slabs, footings, vegetation, fixtures, and materials are included? |
| Removal, transport and lawful disposal | $_______ | $_______ | $_______ | How are materials classified, tracked, recycled, disposed of, and evidenced? |
| Monitoring and clearance | $_______ | $_______ | $_______ | Which inspections, air monitoring, validation, clearance, or certificates apply? |
| Site security, access and public protection | $_______ | $_______ | $_______ | Who designs, supplies, maintains, alters, and removes each control? |
| Site handover condition | $_______ | $_______ | $_______ | What levels, compaction, debris removal, survey, testing, and records are required? |
2. Design, Approvals and Professional Services
| Line item | Allowance | Quote | Actual | Question to resolve |
|---|---|---|---|---|
| Architecture or building design | $_______ | $_______ | $_______ | What stages, drawings, schedules, coordination, revisions, and construction support are included? |
| Surveying | $_______ | $_______ | $_______ | Which boundary, feature, level, set-out, identification, and as-built services apply? |
| Engineering | $_______ | $_______ | $_______ | Which disciplines, designs, inspections, certifications, changes, and site attendance are included? |
| Geotechnical and other investigations | $_______ | $_______ | $_______ | What fieldwork, testing, assumptions, reporting, and follow-up are included? |
| Energy and sustainability | $_______ | $_______ | $_______ | Which assessment, report, certificate, commitments, testing, and evidence apply? |
| Planning and building approvals | $_______ | $_______ | $_______ | Which authority, pathway, information, notification, assessment, amendment, and close-out steps apply? |
| Certifier or surveyor service | $_______ | $_______ | $_______ | What statutory functions, inspections, notices, fees, exclusions, and record requirements apply? |
3. Structure and External Envelope
| Line item | Allowance | Quote | Actual | Question to resolve |
|---|---|---|---|---|
| Earthworks, retaining and drainage | $_______ | $_______ | $_______ | Align design, quantities, classification, haulage, disposal, import, access, testing, and temporary works |
| Foundations and slab | $_______ | $_______ | $_______ | Align issued design, quantities, reinforcement, services, pumping, curing, testing, inspections, and exclusions |
| Frame and structural steel | $_______ | $_______ | $_______ | Align fabrication, treatment, delivery, craneage, erection, temporary stability, connections, changes, and evidence |
| Roof system | $_______ | $_______ | $_______ | Align structure, cladding, underlay, insulation, drainage, flashings, penetrations, safety, access, and certification |
| External walls | $_______ | $_______ | $_______ | Align complete compatible system, substrates, membranes, cavities, flashings, finishes, access, and interfaces |
| Windows and external doors | $_______ | $_______ | $_______ | Align schedule, glazing, performance, hardware, reveals, delivery, installation, sealing, and certification |
4. Services, Interiors and External Works
| Line item | Allowance | Quote | Actual | Question to resolve |
|---|---|---|---|---|
| Electrical and communications | $_______ | $_______ | $_______ | Record quantities, equipment, switchboard, supply, rough-in, fit-off, testing, certificates, and exclusions |
| Hydraulic, gas and drainage | $_______ | $_______ | $_______ | Record fixtures, services, connections, equipment, rough-in, fit-off, testing, approvals, and exclusions |
| Heating, cooling and ventilation | $_______ | $_______ | $_______ | Record design, capacity, efficiency, equipment, controls, penetrations, commissioning, and maintenance |
| Insulation, lining and waterproofing | $_______ | $_______ | $_______ | Align approved systems, substrates, preparation, access, inspections, testing, certification, and protection |
| Joinery, finishes and fixtures | $_______ | $_______ | $_______ | Use schedules and measured quantities; align samples, shop drawings, supply, installation, protection, and defects |
| Driveways, paths, fencing and landscaping | $_______ | $_______ | $_______ | Align approvals, design, levels, drainage, services, access, finishes, establishment, and maintenance |
Source and Assumption Register
For each amount, record who supplied it, when, the document or proposal version, whether tax is included, the exact scope, exclusions, validity period, assumptions, and confidence. A number without that context is not a reliable comparison.
| Date | Category | Source / version | Amount | Scope, exclusions and assumptions |
|---|---|---|---|---|
| __/__/____ | ____________ | ________________ | $_______ | ________________________________ |
| __/__/____ | ____________ | ________________ | $_______ | ________________________________ |
| __/__/____ | ____________ | ________________ | $_______ | ________________________________ |
| __/__/____ | ____________ | ________________ | $_______ | ________________________________ |
| __/__/____ | ____________ | ________________ | $_______ | ________________________________ |